Office Assistant II
Minimum Job Requirements:
Required Skills & Qualifications: Proficiency with Microsoft Office Suite (Word, Excel, Outlook) Proficiency with Google Workspace (Docs, Sheets, Forms) Strong interpersonal, written, and verbal communication skills Excellent organizational skills and attention to detail Ability to manage multiple priorities in a fast-paced school environment Ability to handle confidential information with discretion
Job Description:
We are seeking a highly organized, dependable, and professional individual to join our elementary school office team as an Office Assistant 2. This full-time role is essential in ensuring smooth daily operations and maintaining strong communication between the school, families, and district offices.
Key Responsibilities:
- Substitute Coordination:
Manage daily substitute coverage for faculty and staff, including scheduling and tracking attendance. - Payroll Support:
Process payroll accurately for teaching assistants and substitute staff in coordination with the district payroll office. - Purchasing & Budget Support:
Handle purchasing of school supplies and materials, track orders, and ensure compliance with budgetary guidelines. - School-Home Communication:
Serve as a primary point of contact for families; support communication of school-wide updates, events, and urgent notices. - Clerical & Office Support:
Perform a wide variety of administrative tasks, including data entry, document preparation, filing, and maintaining student records.
Preferred Qualifications:
- Familiarity with eSchoolData or similar student information systems
- Prior experience working in a school or district office setting
- Knowledge of basic payroll and purchasing processes
Selected candidates will be contacted for interviews.