Secretary I
Minimum Job Requirements:
-Strong knowledge of modern office practices and procedures -Working knowledge of New York State Special Education regulations and compliance requirements -High level of proficiency in word processing, spreadsheets, and database software -Ability to manage multiple priorities independently in a high-pressure environment -Excellent organizational, communication, and interpersonal skills -Demonstrated ability to maintain confidentiality and exercise sound judgment A. Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with an Associate’s degree in secretarial science or a closely related field and one (1) year of clerical experience which involved the operation of a computer for word-processing, database or spreadsheet applications; OR, B. Graduation from high school or possession of a high school equivalency diploma and three (3) years of experience as defined in (a).
Job Description:
Secretary 1
NYS HELPS eligible, 12-month provisional position
Reports to the Director for Pupil Personnel Services
Position Summary
Serves as the primary confidential administrative and operational support to the Director for Pupil Personnel Services and functions as Office Manager for a high-volume PPS department serving seven school buildings. This position requires exceptional independence, discretion, and the ability to manage complex administrative, financial, and compliance-related responsibilities with minimal supervision in a fast-paced, high-pressure environment.
Key Responsibilities:
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Independently manage daily operations and workflow of the PPS Office
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Provide advanced administrative and confidential support to the Director for Pupil Personnel Services
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Maintain detailed financial, compliance, personnel, and operational records
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Track and monitor strict State and federal Special Education timelines and requirements
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Work closely with the District Office and Business Department on purchasing, budgets, grants, and claims
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Assists with oversight of Special Education compliance, including documentation subject to State, federal, Medicaid, and State Aid reporting
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Manage purchasing and financial tracking for Special Education services across all buildings
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Serve as the primary point of contact for Special Education-related inquiries districtwide
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Coordinate administrative components of the Special Education summer program
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Maintain proficiency in multiple software systems, including advanced spreadsheet and shared document platforms
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Interact regularly with administrators, service providers, and legal counsel
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Serve as lead secretary within the PPS Office; train and support clerical staff
Salary Range: $20.53 - $21.72 hr. + $1.10 differential
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Earn vacation accruals throughout the year.
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Excellent health/dental/vision benefits are available.
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Member of the NYS retirement system.