Office Assistant I NY HELPS
Position: Library Clerk 10 months
Location: Guilderland High School Library
Start Date: November 2025
Distinguishing Features of the Class:
This work involves responsibility for the performance of standardized clerical tasks and the full-time or substantial part-time operation of a computer for the entry and retrieval of information using software to produce printed material such as letters, memoranda and forms. Specific duties vary with the needs of the department. Procedures are usually fixed, but detailed instructions are given for new or difficult assignments. Work is reviewed by direct observation, checking completed work, periodic or spot checks, cross-checking or other steps in the clerical process. Does related work as required.
Clerical Duties in the Library:
Our clerks provide an invaluable service for our library program. The work involves the performance of routine library clerical duties necessary for the proper organization and distribution of library materials, as well as assisting the students and staff of our building in their use of the library.
-Process and catalog new library resources annually – including books, periodicals and audiobooks.
-Facilitate checking out, checking in and shelving materials used by students and staff annually.
-Answer phones and assist students and staff as they find books, research or schedule time in the library. This is especially pertinent during 3rd block (as we juggle our lunch schedule and time with teachers/students) and afterschool when traffic is at a high volume in the library.
-Handle annual Inter-library Loan requests.
-Create student identification cards for new students or replacements for those as needed.
-Assist in completion of yearly inventory.
-Create hundreds of overdue notices for library materials to help track and maintain our library’s collection.
-Update billing for those with long overdue materials.
-Performs routine searches of and updates computer circulation records as they have been trained to do.
Selected candidates will be contacted for interviews.