Senior Account Clerk - Provisional

Minimum Job Requirements: 

Graduation from a New York State or regionally accredited college with an Associate’s Degree in Accounting or Business; or graduation from a high school or possession of a high school equivalency diploma and three years full time paid experience in the maintenance of financial accounts and records. 

Job Description:

This position is a 12-month, 7.5 hours per day position which includes full benefits. 

The duties include but are not limited to:

• Posting of figures to appropriate accounts
• Preparation of financial or statistical summary reports
• Verification of all calculations and codes on documents
• Entering purchase orders
• Entering new vendors into financial software
• Answering phone calls from vendors
• Checking on purchase requisitions
• Filing and maintaining or records related to processing of invoices, vouchers, and bills of correspondence
• Ability to use Microsoft software suite

Selected candidates will be contacted for interviews.

Office Assistant II Provisional

Minimum Qualifications: Graduation from high school or possession of a high school equivalency diploma and two (2) years of clerical experience. Basic knowledge of G Office, Microsoft Office and account management is preferred.

Job Description: The work involves responsibility for more advanced clerical and office support work, including entering and reviewing data, processing and auditing transactions, customer communication, and maintaining and creating records in a variety of organizational settings to meet the requirements of agency programs. Work is performed under general supervision. Requires substantive knowledge of the program and/or of the program's governing laws, rules, or regulations. May perform any of the duties of Office Assistant I. Does related work as required.

Typical work activities:

• Uses modern office equipment, software and techniques to assist with the routine operations of the department;
• Designs clerical processing procedures;
• Gathers, compiles, and prepares data from manual or automated files and other sources for various reports, publications, records, or other external or internal communications;
• Responds to questions concerning the operation of the unit or program area;
• Responds to customers via phone, in-person dialogue, email or other communication mediums;
• Reviews forms and applications and make appropriate determinations. May perform 2nd review of subordinates work;
• Coordinate arrangements for meetings, courses, and other gatherings, arrange for rooms, take attendance, and ensure that appropriate materials and equipment are available;
• Plans work and determine how it will be performed;
• Assigns work to staff and assure necessary coverage for assignments and office;
• Provides subordinates with specific instructions concerning the preparation of documents, processing of materials, and maintenance of records;
• Provides subordinates with standard formats for the preparation of documents and reports using available software packages;
• Provides training in the use of work equipment, and office and agency procedures;
• Evaluates the quality, quantity, and timeliness of work;
• Does related work as required.

Selected candidates will be contacted for interviews