Secretary I 

Minimum Job Requirements: 

Effective communicator, who prioritizes customer service and who also helps create and maintain a welcoming, supportive and student-centered main office. 

Job Description:

Duties and Responsibilities: The Principal's Secretary is an essential position in the efficient operation and management of a school community. They serve as the Principal's "go to" clerical support for all tasks associated with the safe and effective oversight of the entire school community. 

• Type or proofread letters, memos, reports and charts for the Principal using various computer software programs.
• Maintain office filing system. Create new files, retain files as per State requirements, purge and dispose of as appropriate.
• Transmit instructions to staff and conduct follow-up.
• Assists staff through coordination of budget submissions 
• Open, stamp, review, sort and distribute all incoming mail to appropriate staff, flagging items of importance. Review outgoing correspondence. Prepare outgoing mail and send via appropriate service (U.S. Mail, UPS, Fed Ex).
• Receive all visitors and phone calls to the Main Office. Provide information, when possible, route individuals needing more information to appropriate source.
• Maintain Principal's calendar. Schedule meetings, workshops and conferences to be conducted. Conferences include hotel reservations, conference room reservations, train reservations, etc.
• Processes purchase requisitions and reconciles in finace management system, manages equipment inventory, and process all paperwork related to such, provides oversight and maintenance of office equipment.
• Assist Principal with setting up Video Conferences, meetings, events and trainings.
• Assists with IT, phone, copier, and equipment related issues.
• Maintain paperwork for staff vehicles.
• Assist Principal through coordination of staff schedules, work logs, and office days.
• Other duties as assigned by the Builring Principal