Minimum Job Requirements: 

Demonstrate strong interpersonal and communication skills, both oral and written Ability to manage multiple deadlines calmly and efficiently Demonstrate strong organization skills and sensitivity with confidential information Ability to work independently and problem-solve proactively Enjoy a team-oriented, mission-driven environment Required Qualifications: High school diploma or equivalent Proficiency in Google Docs, Excel, Microsoft Word, and Outlook At least 2 years of administrative or clerical experience preferred Ability to manage calendars, substitute coordination, and staff coverage 

Job Description:

Office Assistant II – High School Special Education Office

12-month (year-round) position
NY HELPS Eligible | Guilderland High School | Guilderland Central School District

Do you have a talent for keeping things organized under pressure—and a heart for helping students with disabilities succeed? Guilderland High School is seeking a highly motivated Office Assistant to support our High School Special Education program. If you're detail-oriented, calm under pressure, and ready to make a meaningful impact, this may be the opportunity for you.

In this critical position, you’ll ensure the special education process for students at Guilderland High School runs smoothly, efficiently, and in compliance.

Key Responsibilities:

• -Schedule Committee on Special Education (CSE) meetings and coordinate with teachers and service providers
• -Monitor and meet compliance deadlines for IEPs and evaluations
• -Handle calls, emails, and in-person inquiries with professionalism and sensitivity
• -Maintain confidential records and manage multiple student data systems
• -Manage school calendars, substitute lists, and teacher coverage
• -Support staff with documentation, timelines, and follow-through on required paperwork
• -Coordinate and maintain substitute coverage for teachers and teaching assistants
• -Schedule interviews and assist in preparing materials for candidate selection

What We Offer

• Competitive salary- 12-month (year-round) position
• Premium health insurance – Medical, dental, and prescription plans
• Work-life balance – Paid sick, vacation, and personal time with a school-friendly schedule
• Professional growth – Ongoing training with pre-approval
• Retirement benefits – Plan for a secure future in public service

Selected candidates will be contacted for interviews.

Office Assistant I -10 months

Minimum Job Requirements: 

Graduation from high school or possession of a high school equivalency diploma and two (2) years of clerical experience. Basic knowledge of Google Suite, Microsoft Office and student management systems. 

Job Description:

• Guilderland High School is seeking a qualified individual to work in the main office as the high school receptionist.
• This is a 10-month position. 
• This position involves interacting with the public and the high school staff, which requires good communication skills and a friendly demeanor.
• The successful candidate will be working with the main office team and will be involved in other projects involving advanced clerical and office support work.
• The work is done under the general supervision of the high school principal.

Selected candidates will be contacted for interviews.