SECRETARY II

Secretary to the Assistant Superintendent for Business

NY HELPS Eligible

Job Description: The person in this position works directly for the Assistant Superintendent for Business. The person is responsible for independent performance and for providing assistance to the Assistant Superintendent for Business of administrative details. The work calls for independent decision-making and the use of good judgement. Contact with internal and external customers and key stakeholders is frequent and requires tact, resourcefulness and a consumer-oriented approach. 

Full Performance Knowledge, Skills, Abilities and Personal Characteristics:

• Thorough knowledge of modern office terminology, procedures, equipment and business English;
• Thorough knowledge of the principles and techniques of office management and clerical processing;
• Ability to handle administrative details independently, including the composition of letters and memoranda;
• Ability to analyze and summarize information in both narrative and numerical form;
• Ability to design and maintain filing systems;
• Ability to maintain program accounts and budgetary data; Ability to operate a personal computer and utilize common office software programs including word processing, spreadsheets and databases at an acceptable rate of accuracy and speed;
• Ability to supervise and direct the work of others;
•  Ability to prepare and maintain complex records;
•  Ability to communicate effectively both orally and in writing;
• Ability to establish and maintain effective working relationships with others

Minimum Job Requirements: A. Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with an Associate’s degree in secretarial science or closely related field and two (2) years of clerical experience which involved the operation of a computer for word-processing, database or spreadsheet applications; OR, B. Graduation from high school or possession of a high school equivalency diploma and four (4) years of experience as defined in (a).